Sponsor Policies
SUITCASING/OUTBOARDING POLICY
IPMI strictly prohibits suitcasing, defined as the unauthorized promotion or marketing of products or services in the exhibit hall or other event spaces by individuals or companies without an official exhibit booth. Similarly, outboarding—hosting events such as meetings, receptions, or hospitality suites during official IPMI event hours without prior written approval—is not permitted.
Violators of this policy may be removed from the event without refund and may be prohibited from participating in future IPMI meetings or events.
MEETINGS, EVENTS, OR PROMOTIONS OUTSIDE THE EXPO HALL
Sponsors intending to host activities, events, meetings, or off-site promotions must receive prior written approval and are required to follow specific guidelines and rules supplied by IPMI upon request. No meeting or activity can be scheduled during IPMI sanctioned activity/session. Contact
exhibits@parking-mobility.org to coordinate. Open nights for exhibitor/sponsor activities:
- Monday, June 15 after 5:00 p.m.
- Tuesday, June 16 after 5:00 p.m.
PHOTOGRAPHY/VIDEOGRAPHY/RECORDING
To maintain a respectful, secure, and distraction-free environment for all participants, photography, video recording, audio recording, livestreaming, and sketching are strictly prohibited throughout the IPMI Conference & Expo —including the exhibit hall, educational sessions, networking events, and sponsored programs—unless prior written approval is obtained from IPMI.
Exhibitors/Sponsors may submit a request to conduct photography or videography related to their sponsored booth, session, or activity, but must coordinate with IPMI in advance. Approval is not guaranteed and will be evaluated based on potential disruption, compliance with privacy considerations, and alignment with the meeting’s educational and professional standards.
No exhibitor/sponsor or representative may photograph, record, or sketch another sponsor’s or exhibitor’s booth, materials, or programming without express written consent from the party concerned and from IPMI. Unauthorized photography or recording may result in confiscation of equipment or media, removal from the event, and disqualification from future participation.
IPMI reserves the right to have its official event photographer/videographer capture content. These materials may be used for future promotional or archival purposes.
