Booth Pricing/Reservations/Ordering |
Pricing is automatic on the online sales form.
Once you select a space on the interactive floor plan, the price of the selected space will pre-populate based on your membership status. You can find a pricing list here.
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Members receive a substantial discount vs. non-members - JOIN TODAY by contacting us at membership@parking-mobility.org
Reserve your space early. Pay particular attention to deadlines including, but not limited to: hotel reservations, submission of free listings, booth personnel badge list, official service provider needs (electrical, internet, lead retrieval rental, booth cleaning, etc.) There is a helpful deadline checklist included in the Exhibitor Manual to assist you with staying on top of deadlines and saving the most money.
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There is a complete list of “Exhibitor Benefits” shown here.
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The industry uses the formula of three times your booth fees as a good estimate of your overall financial investment when participating in a trade show of our size.
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You receive 4 booth passes per 10x10 space. Each booth staff registration includes a ticket to the opening event.
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You MUST assign your booth staff names in order to retrieve booth staff badges onsite. All registration must be processed in the Exhibitor Service Center. A login is required to access the exhibitor registration dashboard at the Exhibitor Services Center. If you don't know your password, the exhibiting company primary contact has access to retrieve the company's password by contacting exhibits@oparking-mobility.org. Booth staff badge allotments are based on booth size.
Four (4) full registration booth personnel badges per 100 sq. ft. of booth space rented. Each booth staff registration includes a ticket to the opening event.
Please note: If a company’s booth is cancelled for any reason, your booth staff allotments will be cancelled. If any of these personnel still plan to attend the conference, they must re-register as an attendee and pay any required fees.
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Each booth includes a One-Line ID Sign (7" x 44") provided automatically. Standard booths will be constructed of aluminum tubes, supporting dividers and drapes. Where applicable, back will be eight feet high and sides will be four feet high. Upon request, island booths may include side draping around the perimeter. Certain booths may be restricted to four-foot back walls.
Neither carpet nor padding is included in your exhibit space fees and REQUIRED!
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We do not accept paper contracts. You must complete the official space reservation contract online by clicking here. The contract will take you approximately 10-15 minutes to complete online and will allow you to view an interactive floor plan showing available spaces and previously reserved spaces. You will be able to place yourself strategically away from competitors.
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General |
To review the list of exhibitors from 2025, click here.
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The 2026 Call for Presentations opened on July 29 2025 and closed 9/9/25.
We are not able to get your presentation in our schedule after this deadline. It is strongly recommended that when you complete your evaluation form and are asked if you would like to be a presenter for the following year, you indicate this to us and check our website often during the fall for information and updates on the Call for Presentations.
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Once you are a confirmed exhibitor, you will have access to the online Exhibitor Service Center. From this resource and planning module, you are able to gain access to the Exhibitor Manual, provide booth staff registrations details, view and track payment history and pay invoices, add sponsorships and advertising, keep track of deadlines, provide your booth profile, and download pre/post Conference attendee registration lists.
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Capture each potential lead with a simple scan of an attendees badge without worrying about losing business cards or important information discussed. Lead Retrieval is now used through an app you can download to your phone and allows you to retrieve the data in excel format for follow up after the show.
Lead Retrieval information can be found in the Exhibitor Service Center.
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Yes, all individuals registered as booth staff will be offered lunch in the expo hall on both days of the expo. Lunch will be available to exhibitors 30 mins prior to the hall opening on Monday & Tuesday.
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GES is available in the hall and will have a booth in the back of hall for questions. You can always stop by registration for assistance if you cannot locate a GES representative. We’d be more than happy to assist any way we can.
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Marketing |
You are entitled to FREE listing on the official conference website, and the conference mobile app; however, to receive this free listing, you must complete your online profile along with your products/services checklist via the Exhibitor Service Center (ESC). The sooner you complete this online form, the sooner you begin receiving visibility.
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The Exhibitor Service Center will allow you to download a pre/post Conference registration list in a .pdf format (available at *pre-determined dates). Contact details are not provided due to privacy laws (GDPR Regulations).
Please note: IPMI does not ever share e-mail attendee or member lists with third-party organizations. If you get solicited, it is fraudulent.
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Policies |
All requests for cancelation or reduction of exhibit space must be made in writing and shall become effective upon receipt by IPMI. Due to the difficulty of determining and detailing the losses which would result from cancelation of exhibit space, the Exhibitor agrees to pay the following as liquidated damages (and not as penalty) if the Exhibitor cancels its exhibit space. In the event of cancelation by an exhibitor prior to March 20, 2026, IPMI will retain or shall be owed a cancelation fee equal to 50% of the total exhibit fee (not just the deposit) plus a $250 processing fee; if received after March 20, 2026, IPMI will retain or shall be owed a cancelation fee equal to 100% of the total exhibit fee.
Cancelations after March 20, 2026 will affect your Preferred Exhibitor status. Reductions or downsizing in booth space will be treated as booth cancelations; refunds will be made accordingly. Furthermore, IPMI has full authority to relocate any Exhibitor after downsizing of space. The above cancelation fee terms shall apply regardless of the execution date of this Agreement and regardless of any re-sale of booth space canceled by Exhibitor.
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IPMI strongly encourages exhibitors to hold their own hospitality events; however, we insist and require that it does not conflict with any conference-related activities or schedule. We generally recommend exhibitors schedule their hospitality events in the evening after the Expo Hall hours end and education sessions are over. NO EVENTS ARE ALLOWED DURING THE OPENING EVENT ON SUNDAY, JUNE 14.
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IPMI has a zero tolerance policy regarding suitcasing.
Any IPMI Conference & Expo attendee (non-exhibitor) who is observed soliciting business in the trade show aisles will be asked to forfeit their badge and leave the show floor immediately. Violators of these policies will be ejected from the show and charged the single-booth rate, which must be paid prior to registering as an attendee, exhibitor, or sponsor at any future IPMI conference or other event. Please report any violation you observe to the Conference team.
Definition of “Suitcasing”
Suitcasing at the IPMI Conference & Expo is defined as any activity by one who has not paid an exhibition fee (i.e. purchased a booth) where the activity is designed to solicit or sell products or services to other exhibitors or attendees without authorization by IPMI to engage in such solicitation. Suitcasing can occur by those who are registered as attendees or by parties misrepresenting their business or entity relationship to IPMI.
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Schedule |
EXPO HALL HOURS
| DATE |
HOURS |
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| Monday, June 15 |
12:00 p.m. - 5:00 p.m. |
Lunch served in the hall. |
| Tuesday, June 16 |
12:00 p.m. - 5:00 p.m. |
Lunch served in the hall. |
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| MOVE IN DATE |
HOURS |
GES HOURS |
Friday, June 12
(Strategic Partners Only) |
8:00 a.m. - 12:00 p.m. |
8:00 a.m. - 6:00 p.m. |
| Friday, June 12 (General Move In) |
12:00 p.m. - 6:00 p.m. |
8:00 a.m. - 6:00 p.m. |
| Saturday, June 13 |
8:00 a.m. - 6:00 p.m. |
8:00 a.m. - 6:00 p.m. |
| Sunday, June 14 |
8:00 a.m. - 6:00 p.m. |
8:00 a.m. - 6:00 p.m. |
Exhibits must be fully installed by Monday, June 15 by 10:00 AM.
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