Exhibitor FAQ

IPMI Parking & Mobility Conference & Expo
June 9-12, 2024

#IPMI2024
EARLY-BIRD REGISTRATION CLOSES MARCH 17th, 2024!



Exhibitor FAQ


Booth Pricing/Reservations

Pricing is automatic on the online sales form.
Once you select a space on the interactive floor plan, the price of the selected space will pre-populate based on your membership status.


Reserve your space early. Members receive a substantial discount vs. non-members - JOIN TODAY!

Pay particular attention to deadlines including, but not limited to: hotel reservations, submission of free listings, booth personnel badge list, official service provider needs (electrical, internet, lead retrieval rental, booth cleaning, etc.) There is a helpful deadline checklist included with your Exhibitor Manual to assist you with staying on top of deadlines and saving the most money.


There is a complete list of “Exhibitor Benefits” shown here.


The industry uses the formula of three times your booth fees as a good estimate of your overall financial investment when participating in a trade show of our size.


You receive 4 booth passes per 10x10 space.

NEW: You now receive 4 Opening Event tickets per 10x10 space.


You MUST assign your booth staff names in order to retrieve booth staff badges onsite. All registration must be processed in the Exhibitor Service Center.  A login is required to access the exhibitor registration dashboard at the Exhibitor Services Center. If you don't know your password, the exhibiting company primary contact has access to retrieve the company's password by contacting exhibits@oparking-mobility.org. Booth staff badge allotments are based on booth size. 

Four (4) full registration booth personnel badges per 100 sq. ft. of booth space rented. 
Four (4) Opening Welcome event tickets per 100 sq. ft. of booth space rented.

Please note: If a company’s booth is cancelled for any reason, your booth staff allotments will be cancelled. If any of these personnel still plan to attend the conference, they must re-register as an attendee and pay any required fees. 


Each booth includes a One-Line ID Sign (7" x 44") provided automatically. Standard booths will be constructed of aluminum tubes, supporting dividers and drapes. Where applicable, back will be eight feet high and sides will be four feet high. Upon request, island booths may include side draping around the perimeter. Certain booths may be restricted to four-foot back walls.  

Neither carpet nor padding is included in your exhibit space fees and REQUIRED!


Exhibitor Service Center

Once you are a confirmed exhibitor, you will have access to the online Exhibitor Service Center. From this resource and planning module, you are able to gain access to 99% of the Exhibitor Manual, provide booth staff registrations details, view and track payment history and pay invoices, add sponsorships and advertising, keep track of deadlines, provide your booth profile, and download pre/post Conference attendee registration lists.


General

To review the list of exhibitors from 2023, click here.


Capture each potential lead with a simple scan of an attendees badge without worrying about losing business cards or important information discussed. Lead Retrieval is now used through an app you can download to your phone and allows you to retrieve the data in excel format for follow up after the show.

Lead Retrieval information can be found in the Exhibitor Service Center.


Marketing

You are entitled to FREE listings on the official conference website, however, to receive this FREE listing, you must complete your online profile along with your products/services checklist via the Exhibitor Service Center (ESC). The sooner you complete this online form, the sooner you begin receiving visibility. If you do not complete this form by the deadline for print materials, you will not be listed.


The Exhibitor Service Center will allow you to download a pre/post Confernece registration list in a .pdf format (available at *pre-determined dates). Contact details are not provided due to GDPR privacy laws.

 


Policies

IPMI strongly encourages exhibitors to hold their own hospitality events; however, we insist and require that it does not conflict with any conference-related activities or schedule. We generally recommend exhibitors schedule their hospitality events in the evening after the Expo Hall hours end and education sessions are over. NO EVENTS ARE ALLOWED DURING THE OPENING EVENT ON SUNDAY, JUNE 9. 


Schedule

Please view the exhibitor schedule here.

Exhibits not set up at least two hours prior to the opening of the exposition will be considered as a “no show” and are subject to policies set forth in Rejection, Refund & Cancelation. Displays must remain fully intact and manned during all exhibit hours. No exhibits may be erected after official opening or dismantled before official closing times.


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