Exhibitor FAQ

Benefits

How can I make sure I receive as much exposure as possible?

You are entitled to FREE listings on the official conference website, and the Official Conference Program Guide; however, to receive these FREE listings, you must complete your online profile along with your products/services checklist via the Exhibitor Service Center (ESC). The sooner you complete this online form, the sooner you begin receiving visibility. If you do not complete this form by the deadline for print materials, you will not be listed.

Do I receive an attendees list for pre-show marketing or a final attendees list for post-show marketing?

The Exhibitor Service Center will allow you to download a pre/post registration list in a .pdf format (available at *pre-determined dates). You will also have the ability to purchase a one-time use set of mailing labels through the sponsorship area.

How does my "Virtual Booth" benefit me?

Your Virtual Booth allows you to have instant recognition and connection with attendees via the official conference website. It gives visitors an opportunity to learn more about your company and the products/services you plan to exhibit. It also allows attendees to find you based on specific product searches. Attendees are also able to set up appointments with you electronically prior to the show based on the information in your Virtual Booth. Purchase the $69 virtual booth upgrade and you can upload your company logo and press releases and other marketing and product brochures for attendees to download right from their desktop! We also pull this same data for your FREE listings in The Parking Professional magazine and the Official Conference Program Guide.

Booth Pricing

How can I find out the price of a particular booth?

Pricing is automatic on the online sales form.
Once you select a space on the interactive floor plan, the price of the selected space will pre-populate based on your membership status.

Exhibitor Service Center

What is the Exhibitor Service Center (ESC), and how does it benefit me?

Once you are a confirmed exhibitor, you will have access to the online Exhibitor Service Center. From this resource and planning module, you are able to gain access to 99% of the Exhibitor Manual, provide booth staff registrations details, view and track payment history and pay invoices, add sponsorships and advertising, keep track of deadlines, provide your booth profile, make connections with visitors to your Virtual Online booth and download pre/post show attendees registration lists.

General

What is Lead Retrieval, and why do I need it?

Capture each potential lead with a simple scan of an attendees badge without worrying about losing business cards or important information discussed. Lead Retrieval is a compact, portable, battery powered unit that allows you to set up 16 custom qualifiers and download data in excel format for follow up after the show.

Lead Retrieval information can be found in the Exhibitor Service Center.

Who are the attendees? What areas of the market do they represent? What is their decision making power?

For a complete listing of the 2019 (IPMI Conference & Expo attendees to date, please click here. (Coming Soon!)

What other types of companies exhibit?

To review the list of exhibitors from 2017, click here.

I would like to be a speaker at the annual conference, how can I get on the schedule?

IPMI has a Call for Presentations every year for the following year's conference beginning in late September. The 2019 Call for Presentations closed on October 24, 2018. We are not able to get your presentation in our schedule after this time. It is strongly recommended that when you complete your evaluation form and are asked if you would like to be a presenter for the following year, you indicate this to us and check our website often during the fall for information and updates on the Call for Presentations. Exhibitors can be part of panel presentations on specific topics by signing up for the Learning Lab sponsorship.

I'm a potential new vendor and I want to walk the IPMI show this year to make decisions about exhibiting next year. Is there a fee for this?

We are happy to have you join us to walk our show floor for you to evaluate the IPMI Conference & Expo as a potential market for your company. There are two options for this process:

You can pay for an expo hall pass and be able to access the hall during the stated ticket time you purchase.
We are happy to provide a representative from our Expo staff to provide you with a quick tour of our hall for no charge. Email us!

Policies

We would like to hold a special customer event. What is the IPMI's policy on this?

IPMI strongly encourages exhibitors to hold their own hospitality events; however, we insist and require that it does not conflict with any conference-related activities or schedule. We generally recommend exhibitors schedule their hospitality events on Monday evening after 5:30 p.m. or Tuesday evening after 5:30 p.m. If you require assistance with hospitality suites, please refer to your Exhibitor Manual for the form requesting this assistance.

Reservation Information

What is a good estimate of my overall expense if I were to be an exhibitor?

The industry uses the formula of three times your booth fees as a good estimate of your overall financial investment when participating in a trade show of our size.

How can I save money as an exhibitor?

Reserve your space early. Members receive a substantial discount vs. non-members - JOIN TODAY!

Pay particular attention to deadlines including, but not limited to: hotel reservations, submission of free listings, booth personnel badge list, official service provider needs (electrical, internet, carpeting, lead retrieval ordering, booth cleaning, etc.) There is a helpful deadline checklist included with your Exhibitor Manual to assist you with staying on top of deadlines and saving the most money.

How can I reserve my space?

We do not accept paper contracts. You must complete the official space reservation contract online at http://ipiconference.parking.org/ under the BECOME AN EXHIBITOR heading. The contract will take you approximately 10-15 minutes to complete online and will allow you to view an interactive floor plan showing available spaces and previously reserved spaces. You will be able to place yourself strategically away from competitors.

Schedule

What are the set up hours and days and dismantle hours and days?

Exhibits may be moved into the hall beginning at 8:00 a.m. on Saturday, June 8, 2019. (*Strategic Partners advance move-in, Friday, June 7, 2019 starting at 2:00 p.m.) Exhibits must be set up at least one hour prior to the opening of the Exhibit Hall at 12:30 p.m. on Monday, June 10, 2019.

Exhibits not set up at least one hour prior to the opening of the exposition will be considered as a “no show” and are subject to policies set forth in Rejection, Refund & Cancellation. Displays must remain fully intact and manned during all exhibit hours. No exhibits may be erected after official opening or dismantled before official closing times.

The exhibit hall closing is at 2:30 p.m. on Wednesday, June 12, 2019 in which dismantling may begin. Failure to adhere to this policy could result in substantial penalty fines of up to 15% of your total booth cost. There is no exception to this policy.

What are the show hours?

REGISTRATION & SHOW HOURS SCHEDULE-AT-A-GLANCE

	Sat., June 8	Sun., June 9	Mon., June 10	Tues., June 11	Wed., June 12
Registration Hours	1:00 pm - 5:30 pm	8:00 am - 5:00 pm	7:00 am - 5:00 pm	7:00 am - 5:00 pm	8:30 am - 2:00 pm
Exhibit Hall Hours			12:30 pm - 4:00 pm	1:00 pm - 5:00 pm	12:00 pm - 2:30 pm
			5:30 pm – midnight PREFERRED OPEN NIGHT FOR EXHIBITORS PRIVATE EVENTS!!	5:30 pm – midnight SEMI-OPEN NIGHT FOR EXHIBITORS PRIVATE EVENTS *(IPMI has multiple optional evening events this night)*

What''s Included

Does my booth include signage? Pipe and drape? Carpet?

Each booth includes a One-Line ID Sign (7" x 44") provided automatically. Standard booths will be constructed of aluminum tubes, supporting dividers and drapes. Where applicable, back will be eight feet high and sides will be four feet high. Upon request, island booths may include side draping around the perimeter. Certain booths may be restricted to four-foot back walls. Neither carpet nor padding is included in your exhibit space fees.

How many booth staff badges do I receive? Is there a charge for additional badges?

Each exhibiting company receives three (3) complimentary badges per 10x10 space. Additional badges can be purchased for as little as $349 per badge when registering at the early bird rate!

What is included with my booth fees?

There is a complete list of “Exhibitor Benefits” shown here.